Everything KeepCert does, in one place.
Compliance, documents, photos, projects, change orders, and the signals that keep everything on track. Built for trades, builders, property managers, and real estate teams.
Compliance and credentials
Every license, insurance certificate, and vehicle registration tracked in one system. Expirations flagged before they become problems.
- License and certification tracking for every technician
- Insurance certificate storage with auto-renewal reminders
- Vehicle registration and DOT compliance
- Equipment calibration and maintenance records
- One-click COI generation for GC requests
Documents and paperwork
Stop hunting through email threads and glove boxes. Every document, every project, every version, searchable in seconds.
- Central document hub organized by project, team, or client
- AI-powered search across every file you upload
- Version history and audit log on every document
- Secure sharing with time-limited links
- Bulk upload from mobile or desktop
Photo documentation
Job-site photos with location, timestamp, and project tags attached automatically. Defend your work when disputes come up months later.
- GPS and timestamp captured on every photo
- Auto-tag by project and job visit
- Before and after pairing for completed work
- Direct attachment to change orders and invoices
- Offline capture that syncs when coverage returns
Projects and scheduling
Crews, trucks, and jobs on one schedule. Drag to reassign, tap to dispatch, done.
- Drag-and-drop scheduler by day, week, or crew
- Dispatch to technicians via mobile app or SMS
- Recurring maintenance visits built in
- Job status with photo and signature capture
- Project-level P&L with labor, materials, and hours
Change orders that get paid
Document the change on-site, get it signed, and invoice for it. No more scope creep you eat at month-end.
- Mobile change-order creation with photo evidence
- Client signature capture on the device
- Automatic pricing calculations with tax and markup
- PDF delivery and email receipts
- Dashboard of pending, approved, and invoiced changes
Team and crew
Your roster, their credentials, their hours, and their assignments. Onboard new hires in minutes instead of days.
- Role-based permissions for owners, leads, and techs
- Credential expirations surfaced per person
- Clock-in and clock-out with GPS stamping
- Crew grouping for multi-day jobs
- Onboarding checklist with document collection
Signals and alerts
The system tells you what needs attention before your day starts. No more missed renewals, late invoices, or forgotten follow-ups.
- Daily morning brief on pending actions
- Expiration countdowns for every credential
- Invoice and payment status alerts
- Unsigned change-order reminders
- Custom thresholds and notification channels
AI, working in the background
We use AI to read your documents, flag issues, and draft the things you would otherwise type by hand. You stay in control; the AI does the grunt work.
- Natural-language search across every file
- Auto-extraction of dates, amounts, and parties from uploads
- Draft responses for client emails and RFI replies
- Anomaly detection on expenses and invoices
- Summary briefs for projects and visits
Integrations that matter
Connect the tools you already run on. KeepCert plays nicely with accounting, payments, and the systems your GCs require.
- QuickBooks Online sync for invoices and payments
- Stripe for card and ACH collection
- Procore and BuilderTrend document exchange
- Twilio SMS for dispatch and notifications
- API access for custom integrations
Ready to see it on your own jobs?
Start a 14-day free trial. No setup call required.