Stop chasing certifications.
Start knowing.
Track every technician license, certification, and credential. Monitor vehicle and equipment compliance. Build custom maintenance forms for any asset. All in one platform — with automated alerts before anything expires.
One expired cert can shut down your entire job
You're running crews across multiple job sites. Your office manager is drowning in spreadsheets. A technician's EPA 608 expired last month and nobody caught it — now you're pulled off a $40,000 commercial install. You're not alone. Construction companies received over 26,000 compliance citations totaling $119 million in penalties in 2024 alone.
- Hours wasted manually tracking expiration dates across your entire team
- Over 30,000 OSHA inspections conducted annually — your crew could be next
- EPA fines up to $44,539 per day for each violation found on-site
- No visibility into which techs are compliant vs. at risk right now
Up to $44,539/day in fines
Federal EPA violations carry penalties up to $44,539 per day, per violation. State licensing boards add their own fines on top. In 2024, construction companies paid over $119 million in compliance penalties nationwide.
Job shutdowns & delays
An inspector finds an expired cert on-site and your crew gets pulled. The GC is furious. In 2024, refrigerant handling violations made up over 30% of all EPA penalties in the HVAC industry.
Lost contracts & trust
GCs and property managers verify compliance before every job. One violation goes on your record and follows your company for years. Over 20,000 contractor complaints are filed in California alone each year.
How KeepCert compares
See how we stack up against the alternatives
| Spreadsheets and filing cabinets | Generic compliance tools | KeepCert | |
|---|---|---|---|
| Built for HVAC, plumbing, electrical | ✕ | ✕ | ✓ |
| State-specific credential requirements | ✕ | ✕ | ✓ |
| Automatic expiration alerts (SMS + email) | ✕ | Email only | ✓ |
| Vehicle and equipment tracking | ✕ | ✕ | ✓ |
| AI-powered credential scanning | ✕ | ✕ | ✓ |
| AI receipt tracking | ✕ | ✕ | ✓ |
| GC subcontractor compliance portal | ✕ | Limited | ✓ |
| Technician self-service portal | ✕ | ✕ | ✓ |
| Shareable verification links | ✕ | ✕ | ✓ |
| Inspector-ready compliance reports | ✕ | Basic | ✓ |
| Custom forms and checklists | Manual | Generic | ✓ |
| Setup time | Ongoing | Weeks | Minutes |
| Pricing | Free (but costly in time) | $500-10,000+/mo | From $150/mo |
Built for how trade companies actually work
From the shop to the job site, KeepCert handles every credential, vehicle, and piece of equipment your team depends on.
Credential Tracking
Track every license, certification, and credential for every technician. Auto-detect required credentials based on trade and state.
Automated Alerts
Email and SMS notifications before credentials expire. Set custom alert windows — 90, 60, 30, 14, or 7 days out.
Verification Links
Share your company's compliance status with GCs, property managers, and inspectors via a branded public verification page.
Vehicle, Equipment & Maintenance Tracking
Track DOT inspections, registrations, insurance, calibrations, and warranty expirations for every vehicle and piece of equipment. Log maintenance history and never miss a service interval.
Tech Self-Service Portal
Technicians upload their own documents from any device. Send them a link, they snap a photo — no more chasing paperwork.
Custom Forms & Compliance Reports
Build custom forms for any use case — preventative maintenance, daily operations, DOT pre-trip inspections, equipment checklists, and more. Tie forms to specific assets with scheduled frequencies. Generate PDF compliance reports in one click.
Up and running in 15 minutes
No complicated setup. No training sessions. Just add your team and KeepCert handles the rest.
Add Your Company
Sign up, select your trade and state. KeepCert auto-loads the credentials your techs need.
Add Technicians
Enter your roster. Each tech gets a unique upload link they can access from any phone or tablet.
Collect Credentials
Techs snap photos of their licenses and certs. Documents upload instantly to your dashboard.
Stay Compliant
Get automated alerts before anything expires. Share verification links. Generate reports on demand.
Skip the setup. We'll build it for you.
On Business plans and above, our team handles your entire onboarding. Send us your technician roster, credentials, vehicles, and equipment — we'll configure everything so your account is ready to go on day one.
Trusted by trade companies nationwide
Real feedback from HVAC, plumbing, and electrical company owners.
“We had an EPA 608 expire without anyone noticing. Cost us a $35K commercial job. KeepCert makes sure that never happens again.”
“My office manager used to spend 10 hours a week tracking certs in Excel. Now she spends 10 minutes. The upload links alone are worth the price.”
“GCs ask for proof of compliance all the time. Now I just send them a verification link. It's professional and it closes deals.”
Ready to take control of your compliance?
Join trade companies across Florida who stopped gambling with expired credentials and started running with confidence.