Veteran-owned
Built for trades, builders, property managers, and real estate
14-day money-back guarantee
Compliance · Documents · Readiness

Stop chasing paperwork before work can start.

KeepCert tells you who is cleared, what is missing, and what needs action, before a job, repair, inspection, or closing gets delayed.

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AI Compliance Briefing
Property & Closing Ready
18 of 22 cleared · 4 docs expiring
Team Ready
18
of 22 active
Action Needed
4
in 14 days
Today's Priorities3 items
Apex Plumbing: COI lapses
Blocks Riverside dispatch
2 days
Mike R. EPA 608
HVAC scope on Cedar Office
9 days
Sunset Property Services
License, COI, W-9 verified
Current
Now Supporting
Realtors
Repair docs, vendor proof, inspection follow-ups, and closing-ready files.
Property Managers
COIs, maintenance records, vendor files, and property-ready documents.
Industries

Built for every team that depends on ready documents.

From service techs to property managers. One platform, every team, your specific workflow.

Plumbing
Electrical
Roofing
Welding
Solar
Concrete
Painting
Fire Protection
Insulation
HVAC
Plumbing
Electrical
Roofing
Welding
Solar
Concrete
Painting
Fire Protection
Insulation
HVAC
pull
Power saver
Lights must be off
Pull the chain to reveal what's keeping you up at night
Sound familiar?

The things that keep you up at night.

If any of these have hit you in the last month, KeepCert was built for your company.

Your master plumber's license expired Friday at 5 PM.

Monday morning you find out. The inspector's already on-site. KeepCert alerts you 60, 30, 15, and 7 days ahead. So this never happens.

See how expirations work →

A vendor's Certificate of Insurance expired before an urgent maintenance visit.

The tenant is waiting, the repair is time-sensitive, and now the vendor cannot be dispatched. KeepCert flags expiring COIs before they cost you a callout.

See vendor compliance →

A buyer asks for repair documentation before closing.

Quotes, photos, receipts, vendor proof, inspection follow-ups. KeepCert keeps every transaction-ready file in one place so deals do not stall at the last mile.

See the realtor portal →
Your GC needs compliance proof for four subs. Today.
A property owner wants proof that work was completed.
The inspector is at the job. He wants proof. Now.
Important photos, receipts, and vendor records are buried in texts, email threads, and shared drives.
A maintenance document exists somewhere, but nobody knows who uploaded it or when.
A vendor is approved for one property, but missing required documents for another.
An inspection item needs repair proof before the deal can move forward.
Your crew shows up to a job and a license is suddenly out of date.
Photo Documentation

Every jobsite. Every angle. Tagged automatically.

Snap photos from the field, AI tags them by content, and they're tied to the project, the tech, and the timeline. No more lost photos buried in someone's phone. No more scrambling to prove what was done and when.

  • AI auto-tagging on every upload
  • Tied to project, tech, and timeline
  • Before and after pairing for documentation
  • Shareable photo reports for GCs and inspectors
keepcert.app
Field photo workflow
From phone shutter to inspector-ready report, AI handles the tagging in between.
Step 1
Photo captured on site
Tech snaps the shot. GPS, timestamp, and project auto-attached.
Step 2
AI tags content
Recognizes equipment, work performed, and damage type.
Step 3
Tied to project & timeline
Filed under the right job, tech, and visit automatically.
Step 4
Shareable report
One-click photo packet for GCs, inspectors, or owners.
Compliance Command Center

Compliance that doesn't slip.

Every license, every cert, every COI. Tracked per tech, per vehicle, per piece of equipment. Expiring? You'll know weeks before, not minutes after.

  • 60 / 30 / 15 / 7 / 1 day alerts via email and SMS
  • State-specific credential requirements built-in
  • Audit-ready compliance reports, one-click export
  • Inspector-ready public view, QR code included
keepcert.app
AI Compliance BriefingRenewal Recommended
Compliance Command Center
18 of 22 team members are cleared. 4 documents expire in the next 14 days. 1 critical renewal blocks dispatch on the Riverside job.
Team Ready
18
of 22 active
Expiring
4
next 14 days
Action Needed
2
this week
Today's priorities3 items
Apex Plumbing: COI
Lapses in 2 days
Mike Rodriguez: EPA 608
Expires in 9 days
Sunset Property Services
All docs current
Active jobsView all
Riverside Mixed-Use
9 vendors · 68% to closeout
Cedar Office Park
5 techs · Started Mar 18
Northgate Tower
12 subs · Kicks off May 06
Document Vault

Every document.
One root folder.

Plans, photos, permits, change orders, COIs, receipts, inspection reports. All in one place. Access them from the project, from the sub, or from the master Documents hub. Same doc, multiple paths.

  • AI-extracted metadata on every upload
  • Full-text search across everything
  • Shareable with inspectors, clients, and GCs
  • Tied to your projects, subs, vehicles, and equipment
keepcert.app
Documents on file
AI extracts dates, parties, and document type from every upload, searchable by project, vendor, or tech.
Certificate o…12 days left
Apex Plumbing Co.
Hartford · $2M / $4M aggregate
Renews in 12 days · Mar 19
Master Plumber…Current
Sarah Chen · Service Lead
State Board · License #PL-44912
Current through Sep 14
Building Permit · …Active
Riverside Mixed-Use
City Bldg Dept · Permit #BP-22-9041
Active through Aug 30
W-9 · Crestline R…On file
Crestline Roofing LLC
Tax form · On file 4/12
No expiration · Vendor active
Role-Specific Portals

One platform. A portal for every role.

Trades, builders, property managers, and real estate teams each get a portal tuned to the documents, vendors, and records that matter to them.

Trade Portal

For service crews.

Built for contractors and service companies that need to track crew credentials, licenses, insurance, equipment, vehicles, photos, documents, and job-ready compliance.

Builder / GC Portal

For project builders.

Built for builders and general contractors who need subcontractor compliance, project documentation, change orders, inspector-ready records, and vendor readiness in one place.

Property Mgmt Portal

For property managers.

Built for property managers who need to track vendor COIs, W-9s, work records, maintenance photos, property files, service documentation, and renewal dates across multiple properties.

Realtor Portal

For real estate teams.

Built for real estate teams that need repair documentation, vendor proof, inspection follow-ups, quotes, photos, receipts, and transaction-ready property files.

Why teams switch

Built around real field and property problems.

KeepCert is designed for the paperwork problems that slow down jobs, repairs, inspections, vendor approvals, and property workflows.

Before KeepCert
Scattered · Manual · Missed deadlines

Documents are spread across email, texts, shared drives, phones, and folders. Nobody knows what is current, what is missing, or what is about to expire.

📧 Email💬 Texts📁 Drives📱 Phones⏱ Last-minute
After KeepCert
Centralized · Automated · Ready

Credentials, COIs, photos, receipts, vendor documents, and project records live in one searchable system with alerts, status tracking, and clean sharing.

✓ One vault⏰ Auto-alerts🔍 Searchable↗ One-click share📊 Live status
Early access teams use KeepCert to:
  • Reduce expired-document surprises.
  • Share compliance proof faster.
  • Keep property and job files organized.
  • Track vendor readiness before work starts.
  • Prepare cleaner reports for clients, owners, GCs, inspectors, and transaction teams.
Integrations

If you use it, we can connect to it.

QuickBooks, Xero, Microsoft Teams, Slack, Gusto. Whatever your crew runs on for accounting, payroll, and comms, KeepCert plugs in. Need a specific integration? Reach out and we'll build it.

QuickBooks
Xero
Microsoft Teams
Slack
Gusto
Zapier
Google Workspace
Microsoft 365
+ And more coming
Don't see your tool? Tell us and we'll build it →
Simple, Transparent Pricing

Plans that scale with your team.

Monthly billing. 14-day money-back guarantee on every plan.

Try KeepCert
Free Trial
$0for 14 days

Full Pro access while you try us out. Cancel anytime, no contracts.

Start Free Trial
  • Full Pro feature access
  • Up to 15 team members
  • 50 GB storage
  • Document scanning (insurance, credentials, receipts)
  • Compliance dashboards
  • Public shareable verification links
  • Email expiration alerts
  • AI features unlock with paid plan
Recommended
Most teams pick this
Pro
$349/month

Everything you need to run compliance operations with AI assistance.

Start Free Trial
Need more AI? Add-on packs available.
  • Up to 30 team members
  • 100 GB storage
  • AI Compliance Briefing (30/month)
  • AI Forms Generator (20/month)
  • AI Reports Generator (20/month)
  • Unlimited document scans
  • All compliance dashboards and tracking
  • Public shareable verification links
  • Email expiration alerts
  • Standard support
For Scale
Elite
$899/month

Unlimited AI within daily ratelimits. Priority support. Built for operators running at scale.

Start Free Trial
Need more than 100 team members? Talk to sales.
  • Up to 100 team members
  • 500 GB storage
  • Unlimited AI Compliance Briefings
  • Unlimited AI Forms Generator (50/day)
  • Unlimited AI Reports Generator
  • Unlimited document scans
  • Custom-branded reports and emails
  • API access
  • Priority support (24-hour SLA)
  • Dedicated onboarding
Veteran-owned · 14-day money-back guaranteeCompare every tier and AI add-ons on the full pricing page →
Common questions

Things our customers ask us.

Is this going to replace my QuickBooks?
No. KeepCert doesn't touch your accounting. It handles compliance, credentials, documents, and projects. Keep QuickBooks where it is. We integrate with it.
What if I'm just using spreadsheets today?
You're our ideal customer. Most of our users came from a tangle of Google Sheets, email threads, and shared drives. We import your existing data, organize it by property, vendor, or project, and set up expiration alerts so things stop falling through the cracks.
Does this work with the systems my GC, PM, or client already uses?
Yes. KeepCert generates shareable compliance packets, COI links, and inspection-ready document bundles that your GCs, property managers, and clients can view without an account. They can verify your status in one click.
Can the people who need to verify my compliance actually see it?
That's the whole point. Send a single link to inspectors, GCs, or property owners. They see exactly what they need: current licenses, COIs, completed inspections, repair documentation, without digging through email or asking you to forward files.
I manage properties, flips, or rentals. Does KeepCert handle vendor compliance for that?
Yes. The Property Manager and Realtor portals are built around vendor compliance per property. Track which vendors are approved at which addresses, get alerts when their COIs or licenses expire, and prove vendor readiness to owners and buyers.
I'm a realtor, how does this help me at closing?
When buyers ask for repair documentation, inspection reports, or vendor receipts before closing, you have one tidy folder per property. Quotes, photos, receipts, vendor proof, inspection follow-ups. Deals stop stalling at the last mile.
Is this going to be another thing I pay for and forget about?
If you don't use it in the first 14 days, we refund you. No questions, no calls. But our retention is over 90% in 12 months because the alerts keep paying for themselves the moment they save you one missed inspection or expired license.
How long does setup take?
Under 30 minutes for most teams. Upload your existing licenses, COIs, and vendor documents. KeepCert auto-detects expiration dates and sets up your first round of alerts. White-glove onboarding is included on Team and above.

Still have questions?

Talk to a real human →

Know what is missing
before it slows you down.

KeepCert helps trades, builders, property managers, and real estate teams track the documents, vendors, properties, and project records that keep work moving.

Start Free TrialBook a Demo
Veteran-owned · 14-day money-back